Once you have been to your ceremony site and have a list of possible dates, run… don’t walk, to check out possible reception sites. Reception and ceremony sites can often require a lengthy advance booking, especially the most popular ones, so it is critical that you plan early. Even an elegant lawn tent must be booked in advance. Please take your time to visit our Venue sites in the citiy you are looking to get married in. Boise, McCall, Salt Lake, Seattle, and Twin Falls all have some of the most beautiful Wedding Venues in the Northwest.
If you have set your heart upon a particular reception site and your wedding date is not available, consider changing your wedding date to a weekday evening. Off days are easier to book, especially for smaller weddings, and can save you money. If you decide to hold your event during the week, be sure to state the day as well as the date in your invitation for your guests.
ASK FOR REFERENCES... Once you have found sites that appeal to you, ask for references, and then talk to others about their experiences. Focus primarily on the type of service they received throughout the planning process and the day of the event. If you get great feedback and really like the site, it may be the right place for your wedding. But great feedback alone is not enough. You have to be able to visualize the comfort and flow of your festivities in that space. With a little research and good old intuition, you may save yourself some heartache.
THE CONTRACT...Reception sites may be full service (including caterer, food, linens, tables, chairs, china, etc.) or simply be a room to rent that requires you to provide everything else. Regardless, you must have a contract which clearly states the name of the specific room (or site) you are renting, the rental hours, the rental price and what is included within the rental price. Get everything in writing so that there are no misunderstandings. Your site is NOT reserved until you have placed a deposit on it.
QUESTIONS TO ASK!
- How many guests can be accommodated both seated and standing?
- How long can we have the room/site for? Can we extend the hours, if necessary?
- Is there adequate, nearby parking for the site?
- What are the fees? How much is the deposit? Are there any extra charges?
- Does the site provide chairs, tables, linens, china or silver?
- Is there a dance floor? Are there ample electrical outlets?
- Are there restrictions regarding alcohol, smoking or music?
- Are there changing rooms for the wedding party?
- What services are provided with the room?
- Is there a wedding coordinator on staff?
- Is catering provided? Can we choose our own caterer?
- Is setup and cleanup provided?